The Microsoft Exchange Server and How It Works

One of the most widely used and reliable messaging servers present today is the Microsoft Exchange Server. It is utilised by a large number of organisations and companies around the world through the usage of Microsoft communication solutions. Introduced in 1993 as an evolution of the former XENIX system, it has gone from strength to strength with the Exchange Server 5.0 edition released in 1997, and further editions released up to 2010.

Benefits of Microsoft Exchange Server

The underlying versatility and power of Microsoft Access and Outlook is the result of the Exchange Server, and the server’s primary jobs are to support online email clients such as Microsoft Outlook, and to allow any users to communicate using such clients, such as Access and Outlook. It also supports other functions, such as data storage and transfer and calendar tools.

Thankfully little technical information about the Microsoft Exchange Server need be known for using the associated communication solutions, though the working procedure of the Exchange Server is easy to understand with a few simple explanations. When a user sends a message with an email client that uses the Microsoft Exchange Server, they will firstly connect the account to the server, which will happen automatically upon signing in. Once the message has been created and sent, it goes to the server, and will be stored in certain server database location.

This is how email works in general, since emails are not stored onto the computers of clients, and indeed all forms of online data transfer require the storage and transmission capabilities of servers. Once the message is stored on the server’s database, the account of the recipient client will be notified that there is a message waiting by the server (this requires the client to be connected to the internet), and the server will transfer the message to the recipient when they open the message.

Server Components                                                                                                                                                                                                 

There are four primary components of the Exchange Server. The Information Store is where email messages are stored, located and organised. To make these messages relevant to the client sending and receiving the message, the System Attendant is the part of the server which creates and manages email addresses. Often messages will need to be relayed from one server to another (for example, when the recipient client is located far away, or is using a non-Microsoft email provider), and the Simple Mail Transfer Protocol (SMTP) is the system which allows inter-server message transmission. The Active Directory keeps the System Attendant updated with new mailbox information, and it also manages by itself, user accounts and distribution lists.

All of these components are required for the Microsoft Exchange Server to do its job, and provide a service which allows users to create new email accounts, manage different forms of data such as address books, calendars and emails, and ensure that sent messages go where they are supposed to, so that people can communicate quickly and efficiently. The Exchange Server is one of the most reliable and secure server applications available.

Author Bio:

David Malmborg works with Dell. When David is not working he enjoys spending time with his family, and being outdoors. For more information on Microsoft Exchange, David recommends visiting this link.

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  • Solomon Mamabolo

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